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North Carolina EHR Funding Program for Behavioral Health/IDD Providers

Grants to North Carolina Mental Health and Intellectual
Disability Practices for Electronic Health Record Technology

Agency Type:

State

Funding Source:

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North Carolina Department of Health and Human Services (DHHS) - Office of Rural Health (ORH) - Division of Medical Assistance (DMA) and North Carolina Health Information Exchange Authority (NC HIEA)

Deadline Date:

05/31/18 11:59 PM

Description:

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Grants of up to $10,000, grants of up to $15,000, and grants of up to $20,000 to North Carolina mental health, behavioral health, and intellectual disability practices to connect to the statewide health information exchange system. Funding will cover the cost of purchasing the required Electronic Health Record (EHR) technology. The grant amount will be determined according to the size of the practice.

Background:

The North Carolina Department of Health and Human Services Office of Rural Health (ORH) and Division of Medical Assistance (DMA) partnered with the NC Health Information Exchange Authority (NC HIEA) to launch a program to assist behavioral health, mental health, and intellectual development and disability practices with purchasing an Electronic Health Record (EHR) technology and establishing connectivity to the state-designated health information exchange, NC HealthConnex.

Pursuant to North Carolina Session Law 2015-241, as amended by North Carolina Session Law 2017-57, health care providers who accept Medicaid reimbursement for the provision of health care services must connect to the designated state-wide health information exchange, which is operated by the NC Health Information

Note: The NC HIEA strongly recommends that providers choose a vendor from among the list (link below) of those that are already engaged in the NC HealthConnex connection process to ensure that they meet the technical requirements for connectivity.

Program Requirements:

The practices that are accepted into this program must connect to NC HealthConnex within agreed upon time- frames prior to the funds being distributed. Eligible practices will be reimbursed for the cost of EHR technology. The DMA Office of Health Information Technology (HIT) shall be responsible for validating program eligibility utilizing NC TRACKS and HIT data. Each eligible practice will receive only one payment based on the amounts listed below for all service locations. Only one taxonomy code from the link below is needed to apply.

About NC HealthConnex:

NC HealthConnex is the state-designated health information exchange for North Carolina that is managed by the North Carolina Health Information Exchange Authority (NC HIEA). NC HealthConnex compiles patients’ health information to build a more comprehensive electronic health record. It also facilitates conversations between authorized health care providers allowing them to access and share health-related information statewide, to improve the coordination of care.

What NC HealthConnex Means for Behavioral Health:

Many mental health providers do not have access to critical patient information such as labs and allergies, and can be isolated from sharing information with other health care providers. This fragmented care can sometimes lead to delays in an accurate diagnosis or a harmful drug interaction. Today, behavioral and mental health providers in North Carolina are not only encouraged to join NC HealthConnex, it is required.

GrantWatch ID#:

GrantWatch ID#: 183610

Estimated Size of Grant:

-Eligible Practice with 26+ providers: Up to $20,000
-Eligible Practice with 12-25 providers: Up to $15,000
-Eligible Practice with 11 or fewer providers: Up to $10,000

Term of Contract:

Exchange Authority (NC HIEA) within the Department of Information Technology (DIT). Physicians, hospitals, and mid-level practitioners who receive Medicaid reimbursement and who currently have an electronic health record (EHR) must connect by June 1, 2018.

All other providers who receive funds from the State for the pro-vision of health care services must connect by June 1, 2019, even if they do not currently have an EHR system.

Additional Eligibility Criteria:

This program is designed to support health care practices that:
(i) Are Medicaid-enrolled outpatient practices that have an active NPI number in NCTracks;
(ii) Provide behavioral health, mental health, or intellectual and developmental disorder services (See taxonomy list);
(iii) Attest that they have not received funding for EHR adoption or meaningful use;
(iv) Attest that they do not have electronic health record technology or attest that they do have a practice management system as of January 1, 2018, that could be upgraded to an electronic health record;
(v) For calendar year 2017, had behavioral health, mental health, or intellectual and developmental disorder services providers make up 75% of their affiliated health care providers based on NC TRACKS data.

Pre-Application Information:

Applications are being accepted on a first-come, first-served basis between May 1-31, 2018.

EHR Program Attestation Process:

1. Eligible BH practice applies for program on ORH website utilizing survey application to self-attest (May 2018). ORH receives BH application with time stamp from ORH website. ORH validates BH eligibility based on program criteria. Applications close 11:59 PM, May 31, 2018.

2. Once the online application is submitted and validated, ORH informs the practice of eligibility. After the practice receives notice from ORH, BH practice selects NC HealthConnex compatible EHR vendor with NC ORH Technical Assistance (TA). ORH provides TA to eligible BH practices with, EHR selection and the overall process of connecting to NC HealthConnex.

3. BH EHR must be purchased by Jan 2019. ORH Health Information Technology (HIT) team will touch base at least monthly with the eligible BH practice to make sure the practice is meeting EHR implementation milestones to meet Jan 2019 EHR implementation date.

4. BH Practice Executes HIEA Participation Agreement by Feb 1, 2019. Practice submits EHR receipt to ORH. HIEA submits BH executed PA to DMA. Providers receive reimbursement at live in production or active onboarding for 30 days September 2018 – June 2019

Funding:

Payments will be made to the practice, not individual providers. As outlined above, practices must apply to the program to be included on the request-for-funding list.

Reimbursement for technology purchase occurs:
(i) once connectivity to the State-designated health information exchange (HIE), NC HealthConnex has been established,
(ii) or active HIE onboarding for over 30 days, whichever comes first.

Reimbursement will not exceed the total cost of behavioral health EHR implementation and practices must submit a receipt and related EHR vendor contract to the NC Office of Rural Health as verification of EHR purchase. If the amount of funds requested by eligible behavioral health applicants as of May 31, 2018, is less than the total available funds, the application window will be extended by one month then re-reviewed, with this cycle repeated until requested funds exceed total available funds.

NC HealthConnex:
http://www.nchealthconnex.gov

Behavioral and Mental Health Provider Taxonomy Codes
http://files.nc.gov/ncdhhs/documents/taxonomy.jpg

Vendor List:
https://hiea.nc.gov/providers/how-connect

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Survey Application Link:
http://ncruralhealth.az1.qualtrics.com/jfe/form/SV_cSC6v98ZuflrKT3

Lakeisha Moore
919 527-6473
lakeisha.moore@dhhs.nc.gov

Adonnica Rowland
919 527-6449
adonnica.rowland@dhhs.nc.gov

URL for Full Text (RFP):

Geographic Focus:

USA: North Carolina